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INTENT TO EMPLOY

POSITION: STAFF SECRETARY

QUALIFICATIONS:

  • Two years of postsecondary education in secretarial/related field or three years of documented successful secretarial work experience required.
  • Excellent computer skills required (AS 400 experience preferred.
  • Excellent oral, auditory, and written communication skills required.
  • Excellent organizational skills required.
  • Ability to handle multiple tasks required.
  • Ability to proofread work for accuracy required.
  • Ability to establish and maintain effective working relationships with students, other employees, and the public required.
  • Knowledge of advanced word processing, spreadsheet, database software, and other current computer software applications required.
  • Ability to maintain confidentiality of office information required.
DESIRED PROFILE: Preference will be given to candidates who can demonstrate through their experiences and accomplishments:
  • An understanding of and a commitment to the philosophy and mission of a technical college.
  • A sensitivity and commitment to cultural diversity.
  • Ability to handle multiple tasks and various situations in a calm, professional manner.
  • Ability to work well under pressure and deadlines.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The Staff Secretary will adhere to the general guidelines as specified by the J. F. Drake State Technical College Faculty and Staff handbook and the Alabama State Board of Education.
  • Provide clerical support for the office staff.
  • Receive and handle communications, including electronic communications, correspondence and telephone calls.
  • Manage affairs in the assigned office(s) in an effective and professional manner.
  • Compose letters, memorandums, and other correspondence.
  • Schedule and arrange all appointments, meetings and travel plans.
  • Maintain a comprehensive filing system of all student files.
  • File and maintain documents of a confidential nature.
  • Serve on college committees as requested.
  • Assist the assigned office(s) in implementing strategies to ensure accuracy, quality, and effectiveness in data collection, evaluation, and dissemination.
  • Supervise other clerical staff.
  • Order and maintain supplies.
  • Perform other duties as assigned by supervisor and/or President.

SALARY: 

Appropriate placement on Alabama State Salary Schedule E-5
Salary range $22,678 - $36,079 (12 months)

APPLICATION:
Applicants must meet the minimum qualifications and must submit a complete application packet in order to be considered for this position. A complete application packet includes::
  • A completed DSTC application
  • Resume
  • College transcripts graduate and undergraduate (unofficial or official)
  • Three signed letters of recommendations printed on letterhead of signer’s organization, one from a current or former supervisor, which verifies required experience.

J. F. Drake State Technical College employment forms (pdf format or word doc format) are available on-line or at the college, and upon completion, they should be returned to:

J. F. Drake State Technical College
Office of the President/Staff Secretary Search
3421 Meridian Street
Huntsville, Alabama 35811
Telephone (256) 551-3117

APPLICATION DEADLINE:  Monday August 2, 2010 at 4:30 pm
ANTICIPATED STARTING DATE: August 2010

Applicants must adhere to the College’s prescribed interview
schedule and must travel at his/her expense.

J. F. Drake State Technical College is an equal opportunity employer. It is the official policy of the Alabama Department of Postsecondary Education, including postsecondary institutions under the control of the State Board of Education, that no person shall, on the grounds of race, color, handicap, gender, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. J. F. Drake State Technical College will make reasonable accommodations for qualified disabled applicants or employees. The college reserves the right to withdraw this job announcement at any time prior to awarding.

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